The Banking menu handles money moving through your bank and credit card accounts: writing cheques, recording card charges, depositing what customers paid, moving money between your own accounts, reconciling to the statement, tracking loans, and matching bank feed lines. Under Transactions are the cheques list and the register of every payment.
Opening the Banking menu
- Click Banking on the menu bar, or rest the pointer on it.
- Or press Alt+B.
Forms open over the Home Page
The Banking forms open straight away, over the Home Page, as QuickBooks Desktop's do. When you close a form or press Esc, you are back on the Home Page, not on a list. The lists of cheques, deposits and card charges written so far are registers, and they are on Reports ▸ Banking (see Reports menu).
The items, in order
Write Cheques
Opens a blank Write Cheques form over the Home Page: the account it is paid from, the payee, the number, the date, the amount, the memo, and the Expenses and Items tabs.
- Shown when your role can open the Cheque register. Before the form opens, SeroBooks checks that your role may create cheques and asks for approval if not.
- Read more: Write Cheques
Enter Credit Card Charges
Opens a blank Enter Credit Card Charges form over the Home Page, for a purchase or a credit on a company credit card.
- Shown when your role can open the Credit Card Charges register; the permission to create a charge is checked before the form opens.
- Read more: Enter Credit Card Charges
Use Register
Opens Use Register: one account with every transaction in it and its running balance.
- Shortcut: Ctrl+R
- Read more: Use Register
Make Deposits
Asks first which payments to deposit. The Payments to Deposit window lists the payments waiting in Undeposited Funds, each with its date, customer, payment method and amount. Tick the ones going on this deposit slip (or Select all); the foot shows how many are selected and their total. Choose OK, and the Make Deposits form opens over the Home Page with those payments on it. When nothing is waiting, Make Deposits opens at once, ready for other money such as a rebate cheque or interest. Cancelling the question opens nothing.
- Shown when your role can open the Deposit register; SeroBooks also checks the permission to make a bank deposit.
- Read more: Make Deposits, Undeposited Funds and the Deposit To account
Transfer Funds
Opens the Transfer Funds form over the Home Page, for money moving between the business's own accounts (no income and no expense): Date, Transfer Funds From and Transfer Funds To (each with its Account Balance), Transfer Amount and Memo.
- Needs permission for Bank Feeds.
- Read more: Transfer Funds
Reconcile
Opens Begin Reconciliation over the Home Page. Choose the Account (bank or credit card) first; SeroBooks shows when it was last reconciled and fills in the Beginning Balance. Enter the Statement Date and Ending Balance from your statement, and any Service Charge or Interest Earned with the account for each (they post on the statement date, and only if the reconciliation is completed), then choose Continue. Import Statement… brings in a statement file for the account; Locate Discrepancies and Undo Last Reconciliation open the account's past reconciliations.
SeroBooks stops you with a message when something is missing: Choose the account to reconcile., Type the ending balance exactly as the statement prints it., The service charge needs an expense account. or The interest earned needs an income account.
- Needs permission for Bank Feeds.
- Read more: Reconcile a bank or credit card account
Loan Manager
Opens the Loan Manager page over the Home Page.
- Needs permission for Bank Feeds.
- Read more: Loan Manager
Bank Feeds
Opens the Bank Feeds screen: one card per bank account showing what the books say it holds, what the bank last said, how many lines still need an answer, and when it was last reconciled.
- Read more: Bank Feeds
Payment Runs
Opens Payment Runs: select the bills that are due and pay them in one action, one cheque per vendor.
- Read more: Payment Runs
Transactions
A grey TRANSACTIONS heading, then:
| Item | What it opens | Read more |
|---|---|---|
| Cheques | The list of cheques received and written, including post-dated cheques not yet banked. | The Cheques list |
| All Payments | Every payment in and out, as one list, so you can confirm a payment was recorded. | All Payments |
A grey line separates the forms (Write Cheques to Loan Manager) from Bank Feeds and Payment Runs.
Common problems
- Write Cheques, Enter Credit Card Charges or Make Deposits is missing. Your role cannot open the matching register (Cheques, Credit Card Charges or Deposits).
- Make Deposits opens empty. No payments are waiting in Undeposited Funds. Payments recorded straight to a bank account do not need depositing. See Undeposited Funds.
- Transfer Funds, Reconcile and Loan Manager are missing. They use the Bank Feeds permission; ask for it to be added to your role.