Sales orders, from commitment to fulfilment
When a customer commits before goods move, that commitment needs a document of its own. SeroBooks sales orders capture the order, then fulfil into an invoice when stock ships — so promised and delivered never blur.
What you get
The promise ledger between quote and invoice
A sales order records what a customer has committed to buy before you hand it over — the special order, the delivery run, the goods still on the water. It sits in its own register until fulfilment, and only then does it become an invoice, move stock and take payment. Until that moment your books show the truth: an agreement, not a sale.
This is the discipline point-of-sale systems usually fake with notes fields and accounting systems usually skip entirely. SeroBooks gives it a first-class document with its own lifecycle, because a wholesale counter runs on promises and needs to see them.
Partial fulfilment without arithmetic
Orders rarely ship whole. Fulfil loads what is still owed into the selling screen — deliver ten of sixteen units today and the order keeps the other six open, tracked as delivered-against-ordered progress on the list. No side spreadsheet, no crossing-out, no arguing about what was already sent.
Each fulfilment is a real invoice with its own payment, so deposits and progress billing fall out naturally: invoice what you deliver, when you deliver it, and the order carries the remainder.
Stock moves at fulfilment, not at promise
An order deliberately reserves nothing — you can take one for goods you have not received yet, which is half the reason wholesale counters take orders at all. Stock leaves when you fulfil. The screen is honest about the consequence: check Stock Levels before promising a date, and if another branch holds the goods, a transfer is one tab away.
Orders nothing has been delivered against can be cancelled freely. The moment any part is invoiced, the order has history and can no longer be deleted — because the invoice is a real sale, and real sales do not vanish.
The register that doubles as a report
Because every order carries its progress, the Sales Orders list is also your outstanding-commitments report: what is promised, to whom, how much of it is still owed, and what it is worth. Filter to ordered, partial or completed and the morning question — what do we owe customers today? — answers itself.
Name the customer on every order, even a cash-on-collection one. An order without an account is hard to chase, and chasing is what the register is for.
Frequently asked questions
When does stock move?
At invoicing, not at order entry. The sales order records the commitment; the invoice moves inventory and money.
See it in your own numbers.
Free to start, on Windows, Mac, iPad and Android. No credit card.