The Cheques list shows every payment taken or made with the Cheque payment method — cheques customers gave you and cheques you paid vendors — with the cheque number, the date, who and what it was for. Its most useful job is showing post-dated cheques: a cheque dated in the future is recorded in your books but is not money in the bank yet.
Cheques appear here automatically whenever a payment is received or made with the Cheque method, including cheques written with Write Cheques and bill payments by cheque. The list reads the same payments your customer and vendor balances do, so it never disagrees with them.
Opening the list
Banking ▸ Cheques (under Transactions in the Banking menu).
The screen
At the top, three totals for the cheques in the list:
| Tile | What it means |
|---|---|
| Received | Cheques received from customers. |
| Paid out | Cheques paid to vendors. |
| Post-dated | Cheques dated after today, with how many are not yet due. |
Under them, two sets of filters:
- All, Received or Paid out — which direction.
- 30 d, 90 d or 1 yr — how far back to look. The list opens on 90 days. Post-dated cheques up to a year ahead are always included.
Refresh reloads the list.
The columns
| Column | What it means |
|---|---|
| Cheque # | The cheque number, or a dash if none was recorded. |
| Date | The date on the cheque. A clock icon marks a post-dated cheque. |
| Party | The customer or vendor. |
| Against | The invoice or bill the cheque paid. |
| Location | The location that recorded it. |
| Direction | Received or Paid out. |
| Amount | Green for received, red for paid out. |
Post-dated cheques are shown dimmed, and the note under the list reminds you that a clock icon marks a cheque dated in the future — recorded, but not money in the bank yet.
Tips
- Check the Post-dated tile before counting on cash: those cheques cannot be deposited until their date.
- To bank received cheques, use Make Deposits. The Cheques list only shows them; it does not deposit them.
- To change or remove a cheque payment, find it in All Payments or open the document it paid.