The Banking section of the Reports menu has three registers, one for each kind of banking form. Each lists everything entered on that form, newest first, and opens any of them for you to read, change, void or copy. They are where you go to find a cheque you wrote last month or a deposit you need to check against the bank statement.
| Register | Lists | Starts a new one with |
|---|---|---|
| Cheque Register | Every cheque written with Write Cheques | Write Cheque |
| Deposit Register | Payments waiting in Undeposited Funds, and every deposit made | Make Deposit |
| Credit Card Charges Register | Every credit card charge and credit | Enter Charge / Credit |
These are lists of documents. To see an account's full history with a running balance — including everything posted to it by invoices, bills and journal entries — use Use Register instead.
Cheque Register
Open it from Reports ▸ Banking ▸ Cheque Register. The page is headed Write Cheques (Write Checks in a US company). Ctrl+W opens a blank cheque rather than this list, as in QuickBooks.
| Column | What it means |
|---|---|
| Date | The cheque's date. |
| No. | The cheque number. Empty for a cheque waiting to be printed. |
| Payee | Who it was written to. |
| Bank account | The account it was drawn on. |
| Amount | The cheque's total. |
| Memo | The cheque's memo. |
- Write Cheque (Write Check in a US company) opens a blank cheque. See Write Cheques.
- Double-click a row to open that cheque. From there you can change it, Void it, Delete it, Print Cheque, Duplicate it or Memorize it.
- Refresh reloads the list.
Credit Card Charges Register
Open it from Reports ▸ Banking ▸ Credit Card Charges Register. The page is headed Credit Card Charges.
| Column | What it means |
|---|---|
| Date | The date of the charge or credit. |
| Ref | The reference number. |
| Type | Charge or Credit. |
| Payee | The vendor. |
| Card | The credit card account. |
| Amount | The total. Credits show as negative amounts. |
| Memo | The memo. |
Enter Charge / Credit opens a blank form; double-click a row to open it. See Enter Credit Card Charges.
Deposit Register
Open it from Reports ▸ Banking ▸ Deposit Register. The page is headed Deposits, and it has two parts.
Payments waiting. The customer payments in Undeposited Funds that have not been banked yet: Received, Customer, Invoice, Method, Detail and Amount, with a tick box on each. The heading says how many are waiting and their total. Tick payments and choose Deposit … · $… to open Make Deposits with them; with nothing ticked the button reads Make Deposit and opens an empty deposit for other money. Double-click a payment to open its invoice.
Deposits already made. Every deposit, newest first.
| Column | What it means |
|---|---|
| Reference | The deposit's reference number. |
| Date | The deposit date. |
| Into | The bank account it went into. |
| Lines | How many payments and other lines were on it. |
| Total | The deposit total. |
| Status | Recorded, or Voided (shown dimmed). |
| Void icon | Void this deposit: asks first, then removes the deposit's journal entry and puts its payments back in Undeposited Funds. |
Double-click a deposit to see it as it was made, with a Duplicate button and the deposit slip attachment.
If Undeposited Funds is not set up, the top part instead explains what is missing and offers Set up Undeposited Funds or Route card and cheque here. See Undeposited Funds and the Deposit To account.
Permissions
Each register opens only for roles that can open that screen. Creating, changing and voiding need the same rights as the forms: Write Check, Enter Credit Card Charge / Credit, Make Deposit and Void Deposit and their edit and delete counterparts.