All Payments lists every payment that has actually moved: money received from customers and money sent to vendors, newest first. Other screens tell you what is owed; this one tells you what has been paid. Use it to confirm a payment went through, to find a payment by its cheque number or reference, and to correct or remove a payment that was recorded against the wrong invoice or bill.
Opening All Payments
Banking ▸ All Payments (under Transactions in the Banking menu).
The screen
The top row has the count of payments shown, a search box, the direction filters and the period:
| Control | What it does |
|---|---|
| Search party / document / note… | Finds payments by the customer or vendor name, the document number, the reference, the cheque number or authorization, or the note. |
| All / Received / Sent | Shows both directions, money in only, or money out only. |
| Period button | Shows the dates covered, such as Sep 1 – Sep 25, 2026. Opens on the first of this month to today. Choose it to pick another period. |
| Refresh | Reloads the list. |
Three totals sit under it for the period: RECEIVED (green), SENT (red) and NET (received minus sent).
The columns
| Column | What it means |
|---|---|
| Date | When the payment was made, with the time. |
| Direction | Received or Sent. |
| Party | The customer or vendor. |
| Against | The invoice or bill it paid, or On account for a payment not applied to a document. |
| Method | Cash, Card, Bank, Cheque, Other, On account, or your own payment method's name. |
| Cheque#/Auth# | The cheque number, card authorization or transfer reference. |
| Reference | The payment's reference. |
| Amount | The amount; money sent shows with a minus. |
| Delete icon | Void or delete this payment. |
The list refreshes by itself when a payment is recorded or changed elsewhere in SeroBooks.
Open a payment
Double-click a row, or select it and press Enter, to open the payment itself. The payment page shows what it settled (each document, its date, its total and the amount applied) and what is still open for that customer or vendor. From there:
- Deposit to (or Payment account) shows where the money is in the books, with Change to move it to another account. If the payment has already been deposited, SeroBooks warns This transaction has been deposited. If you change it, the deposit will be affected. Choose OK to go ahead; the payment then comes off that deposit.
- Edit payment… changes the Amount, Date, method, and Cheque number or authorization code. The document and its balance follow. An amount of zero is refused: The amount has to be more than zero. To remove the payment, delete it.
- Delete receipt… removes it (see below).
A payment that was not applied to any document opens the customer's or vendor's ledger instead.
Void or delete a payment
Use this when a payment was recorded twice, against the wrong invoice or bill, or never happened.
- Choose the delete icon at the end of the row.
- SeroBooks asks Void or delete this $… payment? It explains that the invoice or bill it was applied to goes back to showing what it owes, and that if the payment is an advance, everything allocated out of it is removed too. If the payment is on a deposit, it warns first that the deposit will be affected.
- Choose:
- Void — keeps a record of the payment, marked VOID, in the Voided/Deleted reports and the Audit Trail.
- Delete — removes it without that record.
- Keep it — changes nothing.
Neither can be undone. Payments dated on or before the closing date are refused, with the reason.
Permissions
Changing a payment (including its Deposit To or Payment Account) needs Edit Payment. Voiding or deleting needs Delete Payment. The standard AR Clerk and AP Clerk roles can see the list but not delete from it.
Tips
- A payment applied to the wrong invoice makes that invoice look paid and the right one still owing. Delete or void the payment and record it again against the right invoice.
- To find every cheque, including post-dated ones, use the Cheques list.