Protect the periods you have filed, and void without losing the record
Once a period is filed it should stay the way it was filed. A closing date stops changes to it, and a closing date password lets the right person make a correction when they must. Voiding a document keeps it on the record at zero, so nothing disappears.
What you get
Why void instead of delete
A deleted document leaves a gap: an invoice number that never existed, a payment that someone remembers but nobody can find. A voided one stays where it was, with its number and date, at zero. The Voided/Deleted Transactions report lists both kinds, so an accountant can see exactly what changed.
Frequently asked questions
What happens to a voided payment?
It comes off the invoice and any deposit it was on, and it shows in the customer's or vendor's ledger as a VOID line at zero, so the history is still visible.
Who can enter the closing date password?
Anyone who knows it. It is stored securely and asked for only when a save falls inside the closed period.