Batching the drawer into the bank
Between the till drawer and the bank there is a ritual, and skipping steps in it is where cash businesses spring leaks.
1. Count against the till
The drawer count should match what the system says was taken in cash. Differences are recorded, not absorbed — over/short is an account, not a shrug.
2. Build the deposit
In Deposits, pick the payments physically in the bag — cash and cheques. The deposit total IS the slip total.
3. One deposit, one statement line
Posted this way, the bank statement's deposit line matches your ledger's deposit exactly, and reconciliation is a tick instead of a hunt.
Bank the way the statement will read
A deposit is a batch, and the bank will show it as one line. If your ledger shows the forty payments that made it up, every reconciliation becomes a forty-to-one matching exercise repeated daily.
Batching in the books to match the physical deposit is the small discipline that turns reconciliation from an afternoon into minutes.
Deposit what you actually took
The batch should mirror the bag: the same cash, the same cheques, the same total. Adjusting a deposit to make a reconciliation work later is the same mistake as forcing a match — it converts a knowable difference into an unexplained one.
If the bag and the books disagree, that is the finding, and today is the cheapest day to investigate it.
What SeroBooks does with this
The Deposits screen lists every payment waiting in undeposited funds with date, customer, invoice, method and amount, with checkboxes and a running total. Select what went in the bag, bank the batch, and one movement posts to the bank account.
If the undeposited-funds ledger balance disagrees with the listed payments, the screen says so before you bank rather than after.
See it in your own numbers.
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