Vendor Balances lists every vendor you currently owe money to, with the total owed and how much of it is overdue, and a Pay button beside each. It is the screen Vendors ▸ Pay Bills opens too: find the vendor, then pay them.
Opening it
- Vendors ▸ Vendor Balances (under Transactions).
- Vendors ▸ Pay Bills, or Pay Bills on the Home Page.
The list inside is headed Payables, with the number of vendors owed.
The totals
Tiles across the top show the Total payable and how it splits by age: Current, 1–30 days, 31–60 days, 61–90 days and Over 90. Tiles from 31 days on are marked overdue when they hold anything.
A bill's age is counted from its due date — the bill date plus the terms on the bill, or the vendor's terms, or the bill date itself when there are none. Current is not yet due.
The columns
| Column | What it shows |
|---|---|
| Supplier | The vendor. |
| Bills | How many open bills. |
| Oldest | The date of the oldest open bill. |
| Current, 1–30, 31–60, 61–90, 90+ | What is owed in each age band. The last two are red when they hold anything. |
| Owed | The vendor's total. |
| Pay | Opens Pay Bills for the vendor. |
Vendors are listed with the largest balance first. Click a column heading to sort another way.
The list counts bills whose goods are Received and still owe money, and General Journal lines that credit Accounts Payable for a vendor. Purchase orders are never counted: an order is not a debt.
If you have more open bills than the screen loads, an amber note says the totals are a floor, not everything owed; use the A/P Aging Summary report for the full figure.
Permissions
Pay needs Record Supplier Payment.
Tips
- For a dated, printable figure — at a month end, for your accountant — use Reports ▸ Vendors & Payables ▸ A/P Aging Summary or Detail. See Vendors & Payables reports.
- To see what makes up one vendor's balance, open their ledger from the Vendor Centre.
Common problems
A vendor I owe is not listed. Their bills may be Pending (saved that way by an earlier version); only received bills count here, as in Pay Bills and Accounts Payable. The Bill Tracker lists Pending bills separately. Goods received with the bill still to follow are counted in the vendor's balance, but Pay Bills cannot pay them until the bill is entered with Enter Bill for Received Items.
The total differs from the A/P Aging report. The report is dated; this screen is today. Check the report's date, and whether this screen shows the amber note that it did not load everything.