Knowledgebase · 16 articles

Vendors & Purchases

Vendors, purchase orders, receiving items, bills, expenses, vendor credits and paying bills.

Vendor Centre3

Vendor CentreEvery vendor you buy from, with what you owe each one, their ledger, and the vendor reports, in one window.Add or edit a vendorCreate a vendor record, or change one: the name, contacts, address, tax numbers, payment terms, currency and whether they get a contractor slip.Bill TrackerSee at a glance what is on order, what you owe, what is overdue and what you paid in the last 30 days, and open or pay any of it.

Purchase orders and receiving4

Create Purchase OrdersOrder goods from a vendor, send them the purchase order, and keep track of what is still to come — without touching stock or your books until the goods arrive.The Purchase Orders listEvery purchase order with how much has been received, its status, and the buttons to approve, receive, send, edit or delete it.Receive ItemsCheck goods in against a purchase order — what arrived, what was refused and why — and see every delivery you have received.Enter Bill for Received ItemsWhen the vendor's bill arrives for goods you already received, turn the item receipt into the bill so it can be paid.

Bills and expenses6

Enter BillsRecord a bill from a vendor — for stock, for expenses, or both — so you know what you owe, when it is due, and what it cost.Bill lines: items, expenses, tax and landed costsEvery column on the Items and Expenses tabs of a bill, how tax is worked out on each line, and how to add freight and duty to the cost of stock.The Bills list: edit, copy, void or delete a billEvery vendor bill in a period, with its payment status, and how to open, change, copy, return, void, pay or delete one.Enter ExpensesRecord something the business paid for that is not stock — rent, hydro, fuel, insurance, a subscription — coded to a category, paid now or owed.The Expenses listEvery expense and supplier refund in a period, with what is still to pay and the tax you can claim back.Enter Vendor CreditsRecord goods going back to a vendor, or money a vendor owes you, as a credit kept on their account for Pay Bills or refunded.

Paying vendors2

Pay BillsPay one vendor's open bills — in full or in part — taking early-payment discounts and setting their credits against them, from the bank or card account you choose.Vendor BalancesEvery vendor you owe, how much, and how overdue, with Pay beside each one.

Contractors1

Contractor Slips (T4A / T5018)The year's payments to each subcontractor, on the right slip — T4A or T5018 in Canada, 1099-NEC in the United States — with what is missing before you file.